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Policy of LLC Teplovye sistemy for processing of personal data


Legal address: 141006, Mytishchi district, Mytishchi, Volkovskoye shosse, property 5a, building 1, office 701:

Actual address: 141006, Mytishchi district, Mytishchi, Volkovskoye shosse, property 5a, building 1, office 701:.
1. Purpose and scope of the document

1.1. "The policy of LLC "Teplovye sistemy" (further referred as - Company) concerning processing of personal data" (further – Policy) determines a position and intentions of the Company in the field of processing and personal data protection for the purpose of observance and protection of the rights and freedoms of each person and, in particular, the right to personal privacy, a personal and family privacy, protection of honour and dignity.

1.2. The policy is strictly performed by heads and employees of all structural divisions and branches of LLC "Teplovye sistemy".

1.3. Action of Policy extends to all personal data of subjects processed in Company using the automation equipment and without application of such means.

1.4. Any personal data owner has access to this Policy.

 

2. Definitions

2.1. Personal data is any information directly or indirectly relating to the defined or definable natural person (citizen). I.e., in particular, this information includes: full name, year, month, day of birth and birth place, address, data on a marital, social, property status, data on education, profession, income, data on the state of health and also other information.

2.2. Processing of personal data is any action (operations) or set of actions (operation) with personal to data, made with automation equipment or without use of such means. These actions (operations) include: collecting, receiving, record, systematization, accumulation, storage, refining (updating, change), extraction, use, transfer (distribution, granting, access), depersonalization, blocking, removal, destruction of personal data.

3. Owner of personal data of LLC "Teplovye sistemy" processes personal data of the following persons:

 

3.1. employees of LLC "Teplovye sistemy";

3.2. persons, with whom civil contracts are signed;

3.3. candidates for substitution of vacant positions of LLC "Teplovye sistemy";

3.4. clients of LLC "Teplovye sistemy";

3.5. registered users of the website of LLC "Teplovye sistemy"

3.6. representatives of legal entities;

3.7. suppliers (individual entrepreneurs).

 

4. Principles and conditions of processing of personal data

 

4.1. LLC "Teplovye sistemy" understands security of personal data from illegal or accidental access to them as safety of personal data, destructions, changes, blocking, copying, granting, distribution of personal data and also from other wrongful acts in respect of personal data and takes necessary legal, organizational and technical measures for personal data protection.

4.2. Processing and safety of personal data in LLC "Teplovye sistemy" is performed according to requirements of the Constitution of the Russian Federation, the Federal law No. 152-FZ "On personal data", bylaws, other defining cases and features of processing of personal data of the federal laws of the Russian Federation governing and methodical documents of FSTEC of Russia and FSB of Russia.

4.3. When processing personal data LLC "Teplovye sistemy" adheres to the following principles:

4.4. legality and fair basis;

4.5. restrictions of processing of personal data with achievement of specific, defined in advance and legal purposes;

4.6. prevention of the processing of personal data incompatible with the purposes of collecting of personal data;

4.7. prevention of consolidation of the databases containing personal data, which processing is performed for the purpose incompatible among themselves;

4.8. processing of personal data which answer the purposes of their processing;

4.9. compliances of contents.

4.10. Company processes personal data only in the presence of at least one of the following conditions:

  • · and duties assigned by the legislation of the Russian Federation to the operator;
  • · processing of personal data is necessary for agreement performance, party of which, or either the beneficiary or the guarantor on which is the owner of personal data and also for signing of the contract at the initiative of the owner of personal data or the agreement, under which the owner of personal data will be a beneficiary or the guarantor;
  • · processing of personal data is necessary for implementation of rights and legitimate interests of the Company or the third parties or for achievement of the socially significant purposes provided that at the same time the rights and freedoms of the ower of personal data are not violated;
  • · processing of personal data, access for the unlimited group of people to which is provided by the owner of personal data or at his request, is performed;
  • · processing of the personal data, which are subject to publication or obligatory disclosure according to the federal law is performed.

 

4.11 LLC "Teplovye sistemy" has the right to charge processing of personal data of citizens to the third parties, on the basis of the agreement signed with these persons.

The persons performing processing of personal data at the request of LLC "Teplovye sistemy" undertake to follow the principles and processing rules and personal data protection provided by the Federal law No. 152-FZ "On personal data". For each person are defined the list of actions (operations) with personal data, which will be made by the legal entity performing processing of personal data, the processing purposes the duty of such person to observe confidentiality and to ensure safety of personal data at their processing is specified and also requirements to protection of the processed personal data are specified.

4.12 In the cases specified by the legislation of the Russian Federation, LLC "Teplovye sistemy" has the right to perform transfer of personal data of citizens.

surname, name, middle name, birth date and birth place, position, contact telephone numbers, e-mail address. The information about the worker has to be excluded from public sources of personal data upon the demand of the worker or by a court decision or other authorized state bodies at any time.

4.14 Company destroys or depersonalizes personal data on reaching the purposes of processing or in case of loss of need of achievement of the processing goal.

 

6. Rights of the owner of personal data

6.1. The citizen whose personal data are processed by LLC "Teplovye sistemy" has the right:

to receive from LLC "Teplovye sistemy":

  • confirmation of the fact of personal data processing by LLC "Teplovye sistemy";

  • legal basis and purposes of personal data processing;

  • data on the methods of personal data processing applied by LLC "Teplovye sistemy";

  • name and location of LLC "Teplovye sistemy";

  • information about persons, who have access to personal data or by whom personal data on the basis of the agreement with LLC "Teplovye sistemy" or on the basis of the federal law can be opened;

  • the list of the processed personal data relating to the citizen, from whom the request and source of their receiving arrived, if other order of providing such data is not provided by the federal law;

  • data on terms of processing of personal data, including on terms of their storage;

  • data on procedure for the execution of rights of the citizen provided by the Federal law "On personal data" No. 152-FZ;

  • information about performed or about expected cross-border transfer of personal data;

  • the name and the address of the person performing processing of personal data at the request of LLC "Teplovye sistemy";

  • to demand refining of the personal data, their blocking or destruction, if personal data are incomplete, outdated, inexact, illegally received or are not necessary for a stated purpose of processing;
  • to withdraw the consent to processing of personal data;
  • to demand elimination of wrongful acts of LLC "Teplovye sistemy" concerning his personal data;
  • to appeal against actions or failure to act of LLC "Teplovye sistemy" in Federal Service for Supervision in the Sphere of Telecom, Information Technologies and Mass Communications (Roskomnadzor) or judicially, if the citizen considers that LLC "Teplovye sistemy" performs processing of his personal data with violation of requirements of the Federal law No. 152-FZ "On personal data" or otherwise violates his rights and freedoms;
  • on protection of the rights and legitimate interests, including on indemnification and/or compensation of moral harm judicially.

7. Responsibility 7.1. On default of provisions of this Policy LLC "Teplovye sistemy" bears responsibility in compliance with the current legislation of the Russian Federation.

PLEASE NOTE! You can receive full clarification on the questions of processing of your personal data personally in LLC "Teplovye sistemy" or having sent official request by mail to the address: 141006, Mytishchi district, Mytishchi, Volkovskoye shosse, property 5a, building 1, office 701.

In case of sending the official request to LLC "Teplovye sistemy", please specify the following information:

  • Full name;
  • number of the main identity document of the owner of personal data or his representative, date of issue of the specified document and the issuing authority;
  • the data confirming your participation in relations with LLC "Teplovye sistemy" or the data otherwise confirming the fact of processing of personal data by LLC "Teplovye sistemy";
  • signature of the citizen (or his legal representative). If the request is sent in electronic form, then it has to be issued in the form of the electronic document and signed with the digital signature in accordance with the legislation of the Russian Federation.

On the website www.tsheat.ru the current version of "Policy "of LLC "Teplovye sistemy" for processing of personal data" is published.  Data on implementable requirements to personal data protection                          LLC "Teplovye sistemy" when processing personal data takes necessary legal, organizational and technical measures for personal data protection from illegal or accidental access to them, destruction, change, blocking, copying, providing, distribution of personal data and also from other wrongful acts in respect of personal data.                                        

According to the Federal law No. 152-FZ "On personal data" the measures are the following:

  • determination of threats to security of personal data at their processing in personal data information systems;
  • application of organizational and technical measures for safety of personal data at their processing in the personal data information systems necessary for fulfillment of requirements to personal data protection, which execution provides the levels of security of personal data established by the Government of the Russian Federation;
  • application of the means of information protection, which underwent assessment procedure of compliance in accordance with the established procedure;
  • efficiency evaluation of the taken measures for safety of personal data before commissioning of a personal data information system;
  • detection of the facts of unauthorized access to personal data and taking measures against it;
  • recovery of the personal data modified or destroyed owing to unauthorized access to them;
  • setting rules of access to the personal data processed in a personal data information system and also ensuring registration and recording of all actions made with personal data in a personal data information system;
  • control of the taken measures for safety of personal data and level of security of personal data information systems;
  • recording of machine-readable storage media of personal data;
  • organization of access control on the Company territory;
  • placement of technical means of processing of personal data within the protected territory;
  • maintenance of technical means of protection, the alarm system in permanent readiness;
  • carrying out monitoring of actions of users, conducting proceedings on the facts of violation of safety requirements of personal data

The persons, responsible for safety of personal data, are appointed for the purpose of coordination of actions for safety of personal data in LLC "Teplovye sistemy" .